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Bilingual Office Assistant


Asheville, North Carolina, United States

Date published:


Associate will assist the administrative staff to include but not limited to:  Medical Receive cover, greeting all incoming individuals into the office and re-direct them as necessary.  Perform routine medical record/chart maintenance (locate, log, retrieve, and file all medical and client records). Provide complete and accurate records while adhering to client confidentiality requirements.  Assist with scheduling intake/referrals, recording accurate/timely information to the medical records data-base. Candidate must be fully bilingual (Spanish/English).

ESSENTIAL JOB FUNCTIONS AND RESULTS:                                                                       

·         May be required to open office

·         Answer all incoming calls

·         Retrieve  all incoming faxes and distribute them to the appropriate staff

·         Maintain a daily sign in sheet for all incoming staff

·         Be sure the visitor’s log is current and the names are kept confidential

·         To retrieve all/any incoming mail and distribute as needed

·         Be sure to send all outgoing mail daily

·         Ensure office copiers are stocked daily

·         Ensure there is always paper and soap in the restrooms

·         Before leaving for the day, be sure the office is secure

·         Oversee Medical Records

·         Update the Survey Data base accurately and timely





  • High School Diploma/GED (Acceptable)
  • Some College Preferred


Must have at least one or more years of working in an office setting and one year of direct customer services experience. Candidate must be fully bilingual (Spanish/English).